Office Data Protection and Confidential Shredding

Office Data Protection: Ensuring Confidentiality through Shredding Services

12 July, 2018By

Data breaches can be highly unpredictable. To safeguard against security breaches that may result in data leaks, organisations must proactively anticipate potential risks, address future challenges, establish effective procedures, and diligently adhere to established protocols.

Security is not an innate feature; it is a privilege earned through extensive training, experience, and unwavering vigilance. Many businesses have implemented standard operational processes and procedures governing the storage, handling, and processing of sensitive data. However, even the most robust of systems can be compromised by a single human error.

The standard process concerning sensitive or personal data within companies typically encompasses risk management, compliance, and audit functions:

  1.  An effective risk management program enables managers to identify risk exposure and develop, facilitate, and monitor the implementation of sound risk management practices in daily operations.
  2. An effective risk management program enables managers to identify risk exposure and develop, facilitate, and monitor the implementation of sound risk management practices in daily operations.
  3. Internal and external audits play a pivotal role in ensuring the efficiency and effectiveness of the organisation’s overall risk management framework. These audits encompass all elements, from risk identification and assessment to response and monitoring. Audits are not exclusive to large companies; even smaller organisations are susceptible to non-compliance risks that could lead to data leaks.

The experience gained in conjunction with an incident-free record can sometimes lead to complacency. To mitigate this, organisations should establish sound policies that incorporate additional layers of checks and balances, specifically aimed at preventing human errors during regular operational workflows. These supplementary checks serve to guarantee strict adherence to standard operating procedures and provide an added line of defence.

Companies should also introduce regular training for all staff members to ensure they are well-informed and kept up to date with the latest operational requirements. Policies and procedures function as an instruction manual to ensure that things unfold as intended. Audits and secondary checks are instrumental in averting incidents that are not meant to occur, preventing potential lapses from going unnoticed.

ZircoDATA: A Secure Solution for Your Business

To explore how ZircoDATA can bolster your organisation’s defences against data leaks and enhance your data security, please do not hesitate to contact us for a free quote and a comprehensive security risk assessment.